• Trips

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► Trips

If you wish to undertake any off-campus activity as a society then this classes as a trip - no matter what it is you are doing, and you will need to complete some kind of trip registration for the trip to be authorised by the Students' Union and to be covered by our insurance should anything bad happen. (Not that we think it will - but you never know!!)

There are different things you may need to do depending on the kind of trip you are going on.

Regular Trips

Any trip which your society undertakes on a regular basis, i.e. the same details just different dates, classes as a regular trip and you will only need to submit the full trip registration for it once. For example, If you have a regular social in Guildford City Centre, such as a bar crawl or a meal at a restaurant then you would need to submit a trip registration along with your social calendar which will have a list of dates and things you will be doing on those days. You should provide the Students' Union with a list of attendees on the day.

One-off Trips

Anything which does not happen on a regular basis, such a one off trip to Brighton or a week away somewhere will require you to complete a trip registration form everytime you go away on a different trip.  

Trip Forms

There are 2 different kinds of forms you can complete, a day trip form or an overnight trip form. You should complete the overnight trip form if you are having at least one scheduled overnight stay somewhere. If you are going out for a social somewhere and leave at 7pm and don't come back until 3am then this will class as a Day trip as you have not had a stay somewhere.

All trip registrations require a Participant List and a Risk Assessment. Overnight trips also require an itinerary of events. Templates for all of these forms are downloadable below:

PARTICIPANT LIST

RISK ASSESSMENT

ITINERARY

Students' Union Vehicles

If you wish to hire a Students' Union vehicle to take on your trip then please go to the minibuses minisite and follow the instructions for Club/Society Bookings: www.ussu.co.uk/minibuses

If you have any questions about the trip registration process then please contact the Activities Coordinator in the Activities Office or on j.hodgson@surrey.ac.uk

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