All clubs and societies at Surrey are led by students and supported by the Union; if you can’t find the group you’re looking for, we can help you get one set up.
In order for a new club or society to be set up, you’ll need to be ‘ratified’ – this is where the current club/society committees vote to approve the formation of a new group. This helps you identify whether your idea may overlap with an existing student group, and gives everyone the opportunity to discuss whether a new group is an effective use of the Union’s resources. Your VP Activity will be able to help you in the process – if you have any questions, please email firstname.lastname@example.org.
If you want to read about a new Society’s journey, read this blog from the Guildford Leos’s est. 2018- http://blogs.surrey.ac.uk/student-experience/2019/03/04/starting-a-new-society-the-guildford-leos-way/
How to set up a new sports club or society:
- Head to the bottom of this page to ensure your proposed sport or society is not listed as dormant. If it is, don’t worry, email VP Activity to hold an EGM and reinstate the club/society.
- If it is not already dormant, you will need to find at least 20 other students interested in your proposed society.
- Ask the 20 students to complete a form with their name, Surrey email, URN and signature; scan this in and fill out the ‘New Society Action plan’ (see files below). Then, send both forms to VP Activity.
- VP Activity will invite you to present your ideas to the Activity Zone. At the meeting, the Zone will either vote to give it ‘zone ratification’ status, ask you to go back and reconsider the proposal, or say no outright.
- You will then be invited to Society Standing to request full ratification (approval), held monthly
- If ratified at Society Standing, you’ll need to book an Annual General Meeting (AGM) to elect the society committee (President, Vice-President, Treasurer). All AGMs must be advertised for at least 2 weeks.
Typical reasons a society may not be ratified
- the concept is too similar to an existing club or society
- the concept is offensive/problematic
- the concept is in conflict with the Unions charitable status.
What’s the difference between a club or society?
Fundamentally, it comes down to funding and membership requirements. Clubs are funded by Surrey Sports Park (SSP) and as such all sports club members MUST pay a membership to Team Surrey as well as to their individual clubs. Societies are funded by the Union through the University subvention hence there is no additional membership fee. When deciding if you should be a sport or society it is all about what will give the best value to your members, at Surrey we have both active societies and sports clubs!
For your first year any start up will be considered a society as Team Surrey club, allocations have already been formalised. However if by the end of the academic year you consider changing status to a club, this would have to be decided at Sports Standing for the next academic year.
Restarting a dormant club or society:
Dormant clubs and societies are groups which used to be active but ceased existing. They remain dormant for 18 months and then will be deleted from our system entirely.
If you want to restart a dormant club/society, it is far easier than starting a new one from scratch.
Please email the VP Activity to enquire about the dormant club or society you wish to revive and make active again!
The dormant Societies as of the 26/05/2021 are:
- Afghan Society
- Polish Society
The dormant Societies as of the 26/05/2020 are:
- Albanian Society
- Brass Band
- Catholic Society
- Czech And Slovak Society
- Dietetics Society
- Guildford Leo’s
- Match Making
- Material Science Society
- Nigerian Society
- Student Action for Refugees (STAR)
- Surrey Unicef
- Surrey Writers
- Women in Physics
The dormant Sports Clubs as of 26/05/20 are:
- Pool & Snooker
These were last updated on the 05/11/2021.