Creating a Sports
Club or Society
There are a few things to consider when setting up a new sports club or society. When starting out everyone will be ratified as a society, if after a year you want to become a club there are added steps to achieveing this. All you need to know at the moment is how to get through that first stage of becoming ratified. Your VP Activity will be able to help you in the process – if you have any questions, please email firstname.lastname@example.org.
If you want to read about a new societies journey read this blog from the Guildford Leos's est. 2018- http://blogs.surrey.ac.uk/student-experience/2019/03/04/starting-a-new-society-the-guildford-leos-way/
How to set up a new sports club or society:
Head to the bottom of this page to ensure your proposed sport or society is not listed as dormant. If it is, don't worry, email VP Activity to hold an EGM and reinstate the club/society.
If it is not already dormant you will need to find at least 20 other students interested in your proposed society.
Ask the 20 students to complete a form with their name, Surrey email, URN and signature; scan this in and fill out the 'New Society Action plan', finally send both forms to VP Activity (email@example.com).
VP Activity will invite you to a Zone meeting to present your ideas to the Activity Zone, the zone will either vote to give it zone ratification status, ask you to go back and reconsider the proposal or say no outright.
You will then be invited to Society Standing to request full ratification (approval), held monthly
If Standing ratified, you'll need to book an Annual General Meeting (AGM) to elect the society committee (President, Vice-President, Treasurer). All AGMs must be advertised for at least 2 weeks.
Typical reasons a society may not be ratified:
- the concept is too similar to an existing club or society
- the concept is offensive/problematic
- the concept is in conflict with the Unions charitable status.
What's the difference between a club or society?
Fundementally it comes down to funding and membership requirements. Clubs are funded by Surrey Sports Park (SSP) and as such all sports club members MUST pay a membership to Team Surrey as well as to their individual clubs. Societies are funded by the Union through the University subvention hence there is no additional membership fee. When deciding if you should be a sport or society it is all about what will give the best value to your members, at Surrey we have both active societies and sports clubs!
For your first year any start up will be considered a society as Team Surrey club, allocations have already been formalised. However if by the end of the academic year you consider changing status to a club, this would have to be decided at Sports Standing for the next academic year.
New Society Action Plan
New Society Petition
Restarting a dormant club or society:
Dormant clubs and societies are groups which used to be active but ceased existing. They remain dormant for 18 months and then will be deleted from the system.
If you want to re-activate a dormant club/society, it is far easier than starting a new one from scratch.
Please email the VP Activity at firstname.lastname@example.org to enquire about the dormant club or society you wish to revive and make active again!
Dormant Societies as of the 01/07/2020 are:
Brass Band Society
Czech & Slovak Society
Material Science Society
Student Action for Refugees (STAR)
Turkish & Cypriot Society
Women in Physics
Engineers without borders
Dormant Sports Clubs as of 19/10/20
Pool & Snooker