​​​​​​​Creating a Sports 

Club or Society


There are a few things to consider when setting up a new sports club or society. When starting out everyone will be ratified as a society, if after a year you want to become a club there are added steps to achieveing this. All you need to know at the moment is how to get through that first stage of becoming ratified. Your VP Activity will be able to help you in the process – if you have any questions, please email ussu.vpactivity@surrey.ac.uk.

How to set up a new sports club or society:

  1. Head to the bottom of this page to ensure your proposed sport or society is not listed as dormant. If it is, don't worry, email VP Activity to hold an EGM and reinstate the club/society.

  2. If it is not already dormant you will need to find at least 20 other students interested​ in your proposed society.

  3. Ask the 20 students to complete a form with their name, Surrey email, URN and signature; scan this in and fill out the 'New Society Action plan', finally send both forms to VP Activity (ussu.vpactivity@surrey.ac.uk). 

  4. VP Activity will invite you to a zone meeting to present your ideas to the Activity Zone, the zone will either vote to give it zone ratification status or ask you to go back and reconsider the proposal.

  5. If zone ratified, you'll need to book an Annual General Meeting (AGM) to elect the society committee (President, Vice-President, Treasurer). All AGMs must be advertised for at least 2 weeks. 
  6. You will then be invited to Sports or Society Standing to request full ratification (approval) held bi-annually.

Typical reasons a society may not be ratified:
  • The concept is too similar to an existing club or society.
  • The concept is offensive/problematic.
  • the concept is in conflict with the Unions charitable status.

What's the difference between a club or society?

Fundementally it comes down to funding and membership requirements. Clubs are funded by Surrey Sports Park (SSP) and as such all sports club members MUST pay a membership to Team Surrey as well as to their individual clubs. Societies are funded by the Union through the University subvention hence there is no additional membership fee. When deciding if you should be a sport or society it is all about what will give the best value to your members, at Surrey we have both active societies and sports clubs!

For your first year any start up will be considered a society as Team Surrey club, allocations have already been formalised. However if by the end of the academic year you consider changing status to a club, this would have to be decided at Sports Standing for the next academic year.

New Society Action Plan

New Society Petition

Restarting a dormant club or society:

Dormant clubs and societies are groups which used to be active but ceased existing. They remain dormant for 18 months and then will be deleted from the system.

If you want to re-activate a dormant club/society, it is far easier than starting a new one from scratch.

Please email the VP Activity at ussu.vpactivity@surrey.ac.uk to enquire about the dormant club or society you wish to revive and make active again!

​Dormant Clubs are:

  • Karting Club

  • Golf Club

Dormant Societies as of the 12/01/2018 are:

  • MedSoc

  • MindSoc

  • Nigerian Students Association

  • Portugese Society

  • Powerhouse

  • Survival

  • Rounders Society

  • GSA (Guildford School of Acting)

  • Albanian Society

  • Afghan Society

  • Engineers without Borders

  • German Society

  • Hispanic Society

  • Macao Society

  • Myanmar Society

  • One Health

  • Palestinian Society

  • Paramedic Society

  • Polish Society

  • Romanian Society

  • Shipping Society

  • Surrey Writers

  • Taiwanese Society

  • THE Society (Tourism, Hospitality, and Events)

  • Trading Society

  • VegSoc

  • Wake Society

  • Economics and Finance Society

  • Photographic Society

  • The Stag Society

  • Somali Society

  • Breakdancing Society

  • Kuwaiti Society

  • Postgraduate Society

  • Sports and Exercise

  • Northern Society

  • BioSoc

  • Coppafeel Society

  • Egyptian Society

  • KiteSurfing Society

  • Operating Department Practitioners Society

  • Pakistani Society

  • Sikh Society

  • Thai Society

  • Atheist, Humanist & Secularist Society

  • International Women's Society

  • Association of British and Chinese University Students (ABACUS)

  • International Criminal Court Society

  • Street Fitness 

  • Nurse (NaMOS)

Visit Us

Union House
University of Surrey
Stag Hill, Guildford
GU2 7XH

Contact Us

ussu.information@surrey.ac.uk
01483 689 223


The University of Surrey Students’ Union is a private limited company, registered in England & Wales with registered number 07470232, registered at Union House, Guildford, GU2 7XH. The Union is also a registered charity, registered with charity number 1142479

Copyright University of Surrey Student's Union 2018